BYLAWS

of the

BLACK OAK LAKE

RIPARIAN OWNERS ASSOCIATION, INC.

Land O’Lakes, Wisconsin

(adopted Dec 15, 2009)

 

ARTICLE I

DESCRIPTION

 

Section 1  This Association shall be known as the BLACK OAK LAKE RIPARIAN OWNERS ASSOCIATION, Inc. hereafter to be known as the “association”. 

Section 2  This Association shall be a non-profit organization. 

Section 3.  This Association shall encourage the proper use of lake front property for the continuous improvement of the recreational facilities of the water and the continued pleasure and use of riparian owners.

 

ARTICLE II

GOALS 

Section 1  The goals of the Association shall be to

      ·         protect Black Oak Lake waters and shoreline for recreation

      ·         protect and enhance the Black Oak Lake environment

·         manage natural fish and wildlife habitats

·         work to keep protective zoning ordinances consistent with private property rights

·         promote safety  

ARTICLE III

OFFICERS

 

Section 1  The officers shall be a President, Vice President, Secretary and Treasurer, who shall serve without compensation. 

Section 2  Officers or their spouses must own property on Black Oak Lake. 

 

ARTICLE IV

DUTIES OF OFFICERS

 

Section 1  President --The duties of the President are to appoint necessary operating committee chairs, enforce the rules and regulations of the Association, and preside at all meetings of the Association and of the Board of Directors. 

Section 2  Vice President -- The duties of the Vice President are to assist the President in the discharge of Association duties and officiate when necessary.

Section 3  Secretary -- The duties of the Secretary are to keep written records of the meetings of the Association and the Board of Directors, file all reports and documents, send written meeting notices and agendas, including all special meeting notices and agendas, and complete all correspondence.

Section 4  Treasurer -- The duties of the Treasurer are to prepare a budget, collect and deposit all Association monies, to provide accurate written accounts of all monies received and disbursed and to prepare a current yearly income statement for the Annual Membership meeting.

 

ARTICLE V

THE BOARD OF DIRECTORS

 

Section 1  There shall be a Board of Directors consisting of eleven (11) members eligible to vote and in good standing, ten (10) elected and the immediate past President.  Directors shall serve without compensation for a two- (2) year term.  No elected member of the Board of Directors shall serve more than two (2) consecutive terms. Completion of an unexpired term does not constitute a regular term of office. Each year, from the elected Board, the Directors will elect a President, Vice President, Secretary and Treasurer. 

Section 2  Past President is a non-elected position. The immediate past president serves for the term of the newly elected president. No member, including the past president, may be nominated or elected to the Board of Directors in less than two years after completing a previous term as a director.

Section 3  Property owners and their immediate families are eligible to serve on the Board of Directors. Immediate family is defined as spouse, father, mother, son or daughter.  

Section 4  The Board of Directors shall organize and hold its first regular meeting within the week following the annual membership meeting election. All officers are elected annually at this meeting.  

Section 5  The Board of Directors shall hold a minimum of regular meetings in June, July and August with notification sent to each Director.

Section 6  Special Meetings of the Board of Directors may be called at the discretion of the President, by a petition of ten (10) voting members of the Association, or by action of three (3) Directors. All special meetings shall require ten (10) days written notification to the Board of Directors. 

Section 7  Six (6) members shall constitute a quorum for the transaction of business at each Board of Directors meeting.  Electronic attendance is permissible. 

Section 8  The Board shall have authority to manage the affairs of the Association.  

Section 9  The Board shall make such rules for their own government and for the government of the committees appointed by them, as they deem proper. 

Section 10  The President shall appoint two (2) members of the Association to audit the accounts of the Association and prepare a written report whenever a treasurer is succeeded by a new treasurer or two years after the previous audit whichever occurs first. 

Section 11  Any Director who has resigned and/or has missed three (3) successive meetings of the Board of Directors without a valid reason may be replaced, by election of the Board of Directors. 

Section 12. The Board of Directors must be responsible to communicate matters of extreme importance or of controversial nature to the membership. Prior to any action being taken all members must be given an opportunity to participate

 

ARTICLE VI

 

ELECTIONS

 

Section 1  A written listing of three (3) nominating committee members and the current Board of Directors with the terms of office indicated will be available to the membership at each annual meeting. 

Section 2  New members of the Board of Directors will be elected to fill terms of those directors whose terms have expired. These elections shall be held at the annual membership meeting. 

 

ARTICLE VII 

STANDING COMMITTEES

Section 1  There will be at least two standing committees of the Board of Directors, the Nominating and the Membership Committee. 

Section 2  The Nominating Committee is comprised of three (3) Association members. . Each member is appointed for a three-year term. The Board shall appoint a new nominating committee member each year at the June meeting of the Board of Directors.  This committee shall select candidates to fill the vacancies on the Board that will exist on the following annual meeting date.  The nominating committee will present the names of such candidates, who have consented to serve, if elected, at the time of the official call and notice of the annual meeting.

Section 3  The Nominating Committee Chair shall be the nominating committee member who has served two years on the nominating committee. If no one has served two (2) years the remaining members shall select a chair from the current committee. The Nominating Committee Chair will serve one (1) year.

Section 4  Nominating Committee Chair –the duty of the Nominating Chair is to convene the committee for the purpose of completing the duties of the committee. In addition to nominations by the nominating committee, any member in good standing may nominate another member through the nominating process or from the floor at the annual membership meeting.

Section 5 The Membership Committee will maintain a listing of Association members, contact all those who have not paid their annual dues and welcome new owners to Black Oak Lake.

 

 ARTICLE VIII

MEMBERSHIP 

Section 1 Association membership is open to everyone. 

Section 2  Membership dues are payable annually.  Dues from a married couple allow one vote only. The Board of Directors will establish the amount of the dues to be paid annually at the August meeting of The Board of Directors. 

 

ARTICLE IX

MEMBERSHIP MEETING

Section 1. There shall be an annual membership meeting each year between June 25 and July10th.   Written notification shall be sent to all members.

Section 2. The order of business shall be

                a.             Read and /or approve minutes of the previous annual meeting.  All reports will be filed in writing and made available to the membership upon request. 

                b.             Read and approve Treasurer’s financial report and income statement. All reports will be filed in writing and made available to the membership upon request.

                c.             Read and/or distribute and/or approve committee reports.  All reports will be filed in writing and made available to the membership upon request.

                d.             Unfinished business.

                e.             New business.

                f.              Election of Board of Directors.

                g.             Adjourn. 

Section 3.  Special meetings of the Association may be called by the President, three (3) members of the Board of Directors or by special petition of at least ten (10)-voting members. All special meetings shall require ten (10) days written notification to the membership.

Section 4  All members shall have a right to be heard at the annual membership meeting, at all special meetings, and at all meetings of the Board of Directors.  

Section 5. Twenty-five (25) of the voting membership shall constitute a quorum for the transaction of business at the annual membership meeting.  A majority vote of the members present shall be necessary to approve or disapprove any business. 

Section 6. No business shall be transacted at any meeting except that for which notice was given. 

.

ARTICLE X

VOTING

Section 1  There shall be only one vote per current paid membership. 

Section 2  Voting may be conducted electronically, by voice vote or written ballot at all meetings. 

Section 3  Absentee ballots and/or proxy votes and/or electronic balloting are permissible.                                                                                       

 

ARTICLE XI

RULES OF ORDER

 

Section 1   All meetings shall be conducted in accordance with Roberts’ Rules of Order.

 

ARTICLE XII

AMENDING THE BY-LAWS

 

Section 1  Members may petition the Board of Directors for an amendment(s) to the bylaws in correct format.

Section 2 Amendments to the bylaws must be approved by the membership in accordance with Article X.

 

 

Bylaws written and approved 1998.

Amended 2003 and 2009

Adopted December 15, 2009